Processing of (personal) data by the entity in charge of the online application process

General information
This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process is handled at our end.

Data controller
The controller under data protection law is Turck Vilant Systems Oy (FI-17405469), a privately owned company with its registered head office in Espoo, Finland or any of its subsidiaries (listed below)

Personal data collected as part of the application process
Turck Vilant Systems collect personal data for recruitment purposes and anonymous data for site optimization. Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort.

Purposes of processing personal data collected from application documents and during the Turck Vilant Systems recruitment process
 
Individuals who apply with us electronically (via email, social media, or using our application forms only) should understand that we will collect and process personal data to execute the application process and prepare contracts.

You express your interest in taking up work with us by applying to our recruitment website. In this context, you transmit personal data, which we will use and store exclusively for your job search/application process.
In particular, we collect the following data during this process:

• Name (first and last names)
• Contact details including at least phone number and email address
• Links to your profiles in Linked In, GitHub or similar (in case you have chosen to share those with us)
• Data that you choose share with us on topics such as
  • your skills (such as language, technologies you are familiar with, work experience, etc)
  • your ability to work in the EU area
  • your motivation to work for us
  • your expected renumeration
• Any documents you voluntarily upload on this platform (e.g. CV, Cover Letter)

Access to your personal data
Only authorized HR staff and/or staff involved in the application process may access your data. The personal data are stored, as a rule, exclusively to fill the vacancy for which you have applied. However, unless you specify in your application request for us not to, we may also consider you for other vacant positions within our company.

• We will store your data for 540 days after the application process has been concluded. Usually, we do this to fulfill legal requirements and/or defend ourselves against any claims arising from legal provisions. After this period, we must delete or anonymize your data. In the case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, understanding the best channels for given positions, number of applications per specified period, etc.).

 

• Furthermore, we reserve the right to store your data for 540 days after concluding the application process to add it to our Talent Pool. Having your data in our Talent Pool allows us to identify any other vacancies that may interest you, including applications for apprenticeships or internships. By accepting the data privacy statement, you consent to any further storage of your data and its inclusion in our Talent Pool.

 Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.

Disclosure of data to third parties
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database operated by Personio GmbH, a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is the data processor under article 28 of the GDPR. Turck Vilant Systems and Personio have an agreement on co-operation on this topic.

Rights of data subjects
Suppose we, as the controller, process personal data. In that case, you, as the data subject, have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular, the right of access (Article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (Article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). As you voluntarily leave us your data, we assume that you give us your consent to control these data. However, you have the right to withdraw your consent at any time. To assert your rights as a data subject concerning the data processed during this online application process, please email careers@turckvilant.com to withdraw your consent, automatically canceling your application for the open position.

Concluding provisions
We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times or to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit to this recruitment website or any later job application. In addition to this data privacy statement, please view our general data privacy statement at https://turckvilant.com/privacy-policy/ 

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.